Applying for a Grant

The Community Council will consider supporting any activity that furthers our objectives, meets our requirements and addresses our areas of focus.

Applicants will be given an application form, with a cover sheet and a checklist to ensure they include all the information we require. Only one application from any one organisation will be accepted for consideration in each round.

Your application should be brief and to the point and run to a maximum of four pages in no less than 10 point font. It can include any number of attachments such as reports, evaluations, research findings, press clippings, videos etc., to support your case.

Your application should be divided into five parts.

Background to project
A summary of the project
The objectives of the project
Evaluation
Funding and budget

1. Background

This section should provide a context to the issue you are addressing. If possible, try and quantify the extent of the problem or need you would like to address. If your organisation has a history of addressing this issue, provide a brief history of this work.

It is useful to cover the following:

Why does the work you are proposing to do need to be done?
What has been done in your area to address this issue and by whom?
What is known about the issue and what research has been done on it?
How well placed is your organisation to do this work?

2. The project

This section should describe in detail the project you are proposing and what difference it will make.

It is useful to cover the following:

What are you proposing to do, and why?
How does your proposal relate to the Community Council’s areas of focus?
Who is going to do the work, and how well qualified are they to do it?
Where will the work be done?
How long will it take?
How is this project different from other attempts to address this issue?
How will the work continue after the current funding period?

3. Objectives

Please set out the outcomes you expect to see from your project. We would like to see the short, medium and long term objectives of the project. This can be done in bullet points.

4. Funding

You must provide a full project budget indicating which component or proportion you need funded by the Community Council. Funding for projects that will expend the funds over more than two (2) years will not be considered.

Your budget must show where you have received or expect to receive support in cash or in kind from other parties, including a contribution, in cash or in kind, from your own organisation.

Do not include provision for GST. The Australian Tax Office has issued a Private Ruling to members of Philanthropy Australia Inc. That ruling states that grants made to non-profit organisations will not incur GST: accordingly, such organisations do not pay GST in respect of any grants made.

It is necessary for your budget to cover the following:

What is the overall cost of the project?
Are you asking for core funding or support for activities?
Have you provided for the cost of monitoring and evaluation?
Have you provided for the cost of communicating about the project’s outcome?

5. Review or Evaluation

Please provide information about how the work will be documented, monitored and reviewed.
Documentation required to accompany your application

Completed application cover sheet
Completed application form
Evidence of incorporation as a not-for-profit body
Tax deductible status – please supply a copy of the ATO notification letter
Evidence of Deductible Gift Recipient (if applicable) – please supply a copy of the ATO notification letter
Australian Business Number (ABN) – please supply a copy of the ATO notification letter
Current audited Financial Statements and/or Annual Report